Executive & Virtual Assistant Support
You don’t have to be the one keeping track of everything.
When you’re managing daily responsibilities, answering questions, and following up on every next step, your own priorities can get pushed aside.
We provide dedicated virtual support for business owners, executives, and nonprofit leaders who need someone they can count on to help keep work moving.
Your assistant learns your priorities and working style, coordinates the details, and follows through on agreed responsibilities. With an experienced team providing oversight, specialized skills, and backup support, you have a dependable partnership that develops with your needs.
How Our Team Can Help
Your support is built around your priorities. The services below are examples of how we help business owners, executives, and nonprofit leaders manage daily responsibilities and move important work forward.
We’ll work with you to identify the right combination of support for your needs, including responsibilities that may not appear on this list.
Executive & Administrative Support
Stay organized and prepared, with fewer daily details competing for your attention.
Email inbox management
Calendar management and appointment scheduling
Meeting preparation, notes, and action-item tracking
Travel planning and coordination
Expense tracking and reporting
Document creation and formatting
Data entry and record maintenance
Invoicing and payment follow-up
Client communications
Thought Leadership & Content Support
Keep your expertise visible with consistent support behind the scenes.
Podcast management and guest coordination
Content creation and repurposing
Email newsletter preparation and distribution
Email marketing campaign coordination
Blog formatting and publishing
Social media management and engagement
Content calendar coordination
Website content updates
Outreach coordination and follow-up
Operations & Project Implementation
Turn plans into organized action, with clear next steps and dependable follow-through.
Project management and deadline tracking
CRM setup, organization, and maintenance
Standard operating procedure (SOP) development
Business process review and workflow improvement
Client and team onboarding processes
Event planning and coordination
Launch and project implementation support
Sales prospect tracking and follow-up
Coordination with team members and service providers
Don’t see what you need? These examples are a starting point. Tell us what’s on your plate, and we’ll discuss whether our team is a fit. Specialized services such as copywriting and bookkeeping can be included in your proposal based on your needs.
“From the moment we first started interacting to today, they are always clear with expectations and deliverables. Our VA overdelivers and constantly keeps us on track.”
— Alex & Noel Miranda, Bravebird
One Dedicated Assistant. An Experienced Team Behind Them.
Your dedicated assistant is your main point of contact, learning your preferences, coordinating your support, and keeping agreed priorities on track.
When your needs call for additional expertise, we coordinate the right team members within your agreed scope and budget. You have one primary working relationship, with access to specialized skills when you need them.
Our leadership team provides guidance, helps resolve challenges, and coordinates backup support when needed. That means fewer people for you to coordinate and dependable support behind the work.
Frequently Asked Questions
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Our ongoing support packages require an initial six-month commitment. This gives us time to learn your organization, establish effective workflows, and develop a dependable working relationship.
Our structured onboarding process helps us begin with clear priorities and build from there. You’ll have regular opportunities to share feedback and discuss adjustments to your support.
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Pricing depends on the amount of support you need and the services involved. During your consultation, we’ll discuss your priorities and recommend a monthly package tailored to your needs.
Your custom proposal outlines the scope of support and monthly investment, including any specialized services. If your needs change, we’ll discuss options and pricing with you before expanding the agreed scope.
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We guide you through a structured onboarding process, starting with a kickoff call with your dedicated assistant and the team members supporting your account.
Together, we confirm your initial priorities, establish communication preferences, and arrange access to the tools and information needed to begin. We start with focused responsibilities and refine our approach as we learn your organization.
You don’t need to have everything documented before we start. We help organize the handoff, while your input and timely feedback help us build a productive working relationship.
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We use a password management system to securely store and share login credentials, with access limited to team members who need it to perform their work. Client files are shared through agreed platforms, such as Google Drive, Dropbox, or your organization’s existing systems.
During onboarding, we coordinate access and discuss your organization’s confidentiality requirements. We can also sign a nondisclosure agreement upon request.
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Your dedicated assistant serves as your main point of contact, coordinating agreed responsibilities and keeping you informed about progress, questions, and next steps.
We establish a communication rhythm that works for you, including regularly scheduled calls to discuss priorities and upcoming needs. Together, we clarify what your assistant can handle independently and what needs your input, so work can move forward with fewer interruptions.
Our leadership team stays involved to support your assistant and help address challenges as they arise.
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We help maintain a consistent presence through content coordination, scheduling, publishing, and engagement, based on your goals and agreed scope. We can also repurpose your existing articles, videos, podcasts, and ideas into social media content.
Your assistant coordinates the process and gathers your input and approvals. When you need specialized copywriting, design, or content strategy, we can include that expertise in your proposal.
Social media support can be integrated into your ongoing assistant package, keeping content moving alongside your other priorities.
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We work with you to turn your priorities into clear next steps, identify what our team can take ownership of, and establish realistic timelines within your support package.
Your assistant helps coordinate the work, track progress, and flag obstacles or decisions that need your attention. Regular check-ins keep us aligned as your priorities evolve.
By managing recurring responsibilities and following through on projects, we help create space for you to focus on the decisions and relationships that move your goals forward.
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Yes. We help keep prospects organized and follow-up moving through CRM maintenance, meeting scheduling, proposal coordination, and outreach follow-up. We can also support newsletters and other communications that help you stay connected with prospective clients.
With these details handled, you have more time for sales conversations and relationship building. Results depend on your offer, sales strategy, and other factors, but consistent support helps keep opportunities from being overlooked.
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Your assistant can help organize your inbox, monitor incoming messages, draft or send responses, and track follow-up, based on your needs and preferences.
Together, we establish which messages your assistant can handle, what requires your approval, and how urgent items should reach you. We learn your communication style and create a process that keeps you informed without requiring you to review every message.
You stay in control of key decisions while your assistant helps manage the daily flow.
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It may be time when daily responsibilities consistently crowd out the work that needs your attention most. You might be falling behind on follow-up, postponing important projects, or spending too much time coordinating details.
An upcoming launch, growing workload, or change in your team can also prompt the need for support. A successful partnership requires a budget for ongoing assistance and a willingness to share context, delegate, and provide feedback.
You don’t need a perfect task list before reaching out. We can talk through your priorities and help determine whether our support is a fit.
“The support has been invaluable and has allowed me to grow my business, and my team, while maintaining more balance in my life.”
— Debra A. DeLeers, J.D., Attorney, DeLeers Legal
Support That Keeps Getting Better
We continually invest in team development, practical tools, and stronger processes to improve the support our clients receive.
Ongoing training and guidance. Our assistants receive professional development and support from experienced team leaders.
Client feedback. Regular conversations help us understand what’s working and where adjustments would make your support more effective.
Process improvements. We look for ways to simplify recurring work, strengthen communication, and make follow-through more consistent.
Our goal is to build a partnership that becomes more effective as we learn your organization and respond to your changing needs.
